Most Windows users would know that there are two main types of user account for individuals, a standard user account and an administrator account. A standard user account has some restrictions while an administrator should have pretty much complete control over the whole system. But Windows doesn’t work like that and there are additional levels of access and security that go over and above even what an administrator can do.
For instance, TrustedInstaller is an account created by Windows that has exclusive control over a number of system files and folders. If TrustedInstaller, another group or user has been made owner of the object and granted full control over it while the administrator has not, the administrator cannot do anything without transferring control to the administrators group, whether the file is locked and in use or not. As you can see below, TrustedInstaller owns Notepad.exe so even an administrator cannot delete or move the file and will receive a “File Access Denied” error.
To give yourself full control over the file or folder and stop a potential “You need permission to perform this action” message you must first take ownership from the current owner and then give yourself permission to read, execute or modify it. Below are the default permissions for Notepad.exe, you’ll notice administrators are only allowed to read and execute the file while TrustedInstaller has full control.
There are several ways to take ownership and give yourself full control of files or folders and doing it manually via the Properties Security tab is a dozen or more steps which can be confusing and time consuming. An easier option is using something which can do the same but with just a few mouse clicks. Here we list 6 free tools that allow you to take ownership of folders and files and give you full control so they can be accessed or modified. All tools have been tested on Windows 7 and 10 and you will need administrator rights to use them.
Although not technically a standalone tool, one of the easiest ways to take ownership of files, folders or even whole drives is to import a simple set of commands into your system registry. Then all you have to do is right click on the object you want to take control of and select Take Ownership from the context menu.
Download the zipped reg file below and double click it to import into your registry. Then all you have to do is right click on what you want to gain control of and click Take Ownership. A Command window will open briefly after which you should be able to access and open or move the objects. Use the included remove registry file to uninstall the Take Ownership menu entry. This works on Windows Vista and above and on files, folders and also whole drives (not to be used on C drive).
If you look at the registry file it might seem a little complex, but all it does is run two built in Windows commands. Takeown.exe to give ownership to the administrator and then Icacls.exe to replace all the current permissions with full permissions for the administrator group, this combination gives full access to any user with administrator account access.
This is a portable tool by Josh Cell Softwares that grants control of objects by dragging and dropping files and folders onto the program window. Alternatively you can double click on the window and a file requester will pop up and allow you to locate files manually. A handy feature is the ability to reverse the change later after you have done what you need or granted ownership to the wrong files.
After finding what you want to take ownership of, WinOwnership will tell you whether you already have full access or not, press the Apply button to start the process. The Undo button will restore original permissions if they have previously been changed. Note that double clicking for manual location will not work on folders but you can use Shift or Ctrl click to multi select files.
Unfortunately WinOwnership’s drag and drop did not work on Windows 10 or 8.1 when we tried, which means on those operating systems you can only double click and select files. Windows 7 and below do work but it froze gaining access to the System Volume Information folder where most of the other tools here worked fine. WinOwnership requires Microsoft .NET Framework 4 to run.
Something to note about TakeOwnershipPro is it needs to be installed like any normal application which may be a drawback for users who don’t like installing too much software. However, the good news is the installer is completely adware free at the time of writing so isn’t a cause for concern.
This tool works similar to WinOwnership with drag and drop support, manually selecting files or folders through an Add button or additionally right clicking and selecting a TakeOwnershipPro context menu entry. You can also add several different files and folders to the list and then process them all at once, make sure to use the include subfolders checkbox if you want to process everything inside selected folders.
The good thing about TakeOwnershipPro is unlike WinOwnership above it actually works perfectly fine on Windows 8.1 and 10 although an undo function would have been a useful addition.
Winaero.com makes many interesting tools and one is TakeOwnershipEx which aims to grant full access to the administrator group. Like TakeOwnershipPro it requires installation which may be inconvenient to some, but at least it’s currently adware free. Although settings are stored in Appdata\Roaming you can easily extract the setup installer with 7-Zip and use the program from anywhere you like minus the context menu entry.
There are two ways to try and take ownership, by using the Take Ownership/Restore Rights context menu entry or opening the program from its icon and clicking the Take Ownership button to open a file/folder requester. A handy option is the ability to restore ownership once you have finished, the context menu option will reverse a previous operation automatically or you can select from a list if running the program and clicking the Restore Ownership button.
Windows 8.1 and 10 users will be prompted to download and install .NET 3.5 and while there is a dedicated version for Windows 8 in the archive which isn’t supposed to ask for the additional download, it still does on 8.1 and 10 systems. Usage of WinOwnershipEx is a little hit and miss, it told us we had full access to System Volume Information when we hadn’t while some other folders in the Windows directory did work as expected.
5. Ownership by Rizonesoft
We’ve mentioned a few other Rizone utilities before such as Complete Internet Repair and Firemin, Ownership is another one of their simple tools and this one allows you to take full control of files and folders when access is otherwise denied.
In reality Ownership is simply an installer/uninstaller to put entries into the context menu when you right click on a file or folder, it does this by adding Takeown and Icacls commands into the registry much like the first option in our list. One plus is the inclusion of a pause option which keeps the command window open until you press a key. This can be useful to troubleshoot if you are still not given permission to access the file or folder. Ownership is a portable program with separate 32-bit and 64-bit executables.
For some weird reason Rizonesoft puts a 60 second wait timer on their own downloads, so we’ve also added a download link to Softpedia.
6. Easy Context Menu
Sordum make a number of small and useful tools, DNS Jumper and DNS Angel are a few we’ve mentioned before. Easy Context Menu is slightly different because it’s more of a general program to add dozens of right click context menu entries to your desktop or while clicking on files and folders, and taking ownership is one of them.
Download Easy Context Menu, extract and run the 32-bit or 64-bit version that matches your system. There are Take Ownership tick boxes in both the Folder and File context menu sections, tick one or both and click the Apply button (green plus icon). A Take Ownership entry will appear on your context menu the next time you right click on a file or folder, a small blue progress meter in the bottom right corner will let you known how the process is going.
We found these menu entries to be the most effective out of the 6 tools here and it worked on the rare occasions when others such as the registry entries would not. Easy Context Menu looks portable but actually installs itself into Program Files after you first click Apply. This is presumably to stop the menu entries from breaking as they rely on the ecmenu.exe executable to function.
Editor’s Note: Trying to gain ownership and control over important Windows components can lead to instability or even a complete system crash. Even if you know what you are doing, it is highly recommended that you create a restore point or completely backup your system before trying anything which could potentially brick your Windows install.